|
Electronic Records Management |
|
Written by Michael Brain
|
|
Electronic records are information stored on disks, e-mails, tapes, optical disk and any other form of digital media. The same basic principles of records management apply to electronic records management as well. Electronic records however, have extra issues that need to be looked after. Basically it is much harder to preserve the content and structure of an electronic record and to protect it than it is with a physical record. |
|
Read more...
|
|
|
Physical Records Management |
|
Written by Michael Brain
|
|
Records management is a practice of gathering documents classifying them as records and maintaining them through certain phases until their life cycle ends. That means that either they are destroyed or archived. There are two types of records, physical and electronic. Physical records management is a bit more complicated and slower than electronic records management and it requires a variety of expertise. |
|
Read more...
|
|
|
Written by Michael Brain
|
|
Crucial part of records management is the life cycle of a record. A record’s life cycle begins when a document is identified as a record and ends once the disposition takes place according to the retention schedule. Disposition is the last phase in the life cycle of a record and the record can be disposed in three ways. |
|
Read more...
|
|
|
Records Management and Content Analysis |
|
Written by Michael Brain
|
|
There are a few steps that every company needs to take care of in order to maintain good records management. The first step and the most important step before filing your records is content analysis. Content analysis describes and categorizes content in the enterprise that may become records, provides source locations, and describes how the content will move to the records management application. |
|
Read more...
|
|
|
Written by Michael Brain
|
|
Every now and then some of the records you keep or even active documents may fall under some court case. If that happens you will have to go through several phases of discovery, but that will be out of your hands. Discovery is a process that is usually ordered by courts. It relates to the hold orders issued and it involves searching through the company documents, whether they are classified as records or not makes no difference. Their job is to find and identify documents that match the discovery and hold order issued. |
|
Read more...
|
|
|
Details